Payroll That Runs Itself — and Files Itself
Fairlight processes your payroll, calculates and e-files every payroll tax, and handles year-end forms — fully integrated with your books, so labor costs land in the right place automatically.
✓ Federal & state filings included ✓ Direct deposit ✓ W-2s and 1099s handled at year-end
Payroll Mistakes Are the Most Expensive Kind of Small Mistake
A missed 941 deposit, a misclassified contractor, an unemployment filing nobody knew about — payroll penalties arrive months later with interest attached. And running it yourself means every pay period interrupts your actual work.
Fully Managed Payroll, Connected to Your Books
We set up your payroll correctly — employer registrations, employee onboarding, direct deposit — then run it on schedule, every period, with taxes calculated and e-filed automatically. Because Fairlight also keeps your books, your payroll posts to your financials correctly without anyone re-keying anything.
What Fairlight Payroll Covers
- Scheduled payroll runs — weekly, biweekly, or semi-monthly, processed reliably.
- All payroll tax filings — federal 941/940 and state filings, calculated and e-filed.
- Employee & contractor onboarding — W-4s, I-9 verification, direct deposit setup, new-hire reporting.
- Direct deposit & pay stubs — employees paid fast, with a self-service portal for documents.
- Year-end forms — W-2s, W-3s, and 1099s prepared and filed without the January scramble.
- Integration with your bookkeeping — payroll flows into your financial statements automatically.
What Changes With Fairlight on Payroll
- Pay periods stop interrupting your week
- Tax deposits and filings happen on time, every time
- Employees get paid correctly and can find their own documents
- Labor costs show up in your financials accurately, automatically
Setup Is on Us
Onboarding & registration
We configure pay schedules and register you with federal and state agencies as needed.
Team enrollment
Employees and contractors set up with full compliance documentation.
Ongoing runs
Payroll processes on schedule; taxes calculate and file automatically.
Year-end close
W-2s and 1099s out the door, payroll tied to your books for tax season.
Simple Per-Employee Pricing
A flat monthly base plus a per-employee rate. Payroll is offered as an add-on for Fairlight bookkeeping and all-in-one clients; standalone payroll considered case by case.
Basic Payroll Processing
1–5 employees, straightforward needs
- Payroll setup + employer registration (federal, Florida, other states as needed)
- Employee onboarding (W-4, I-9, direct deposit)
- Processing up to biweekly
- Automatic tax calculation + e-filing
- Direct deposit or checks
- Year-end W-2/W-3 prep and filing
- Employee self-service portal
- Standard reports
Payroll + Compliance
6–15 employees, benefits + compliance oversight
- Everything in Basic, plus:
- PTO/sick accrual tracking
- Benefits deduction administration
- Quarterly compliance review
- Contractor payments + 1099-NEC (up to 5)
- Multi-state support
- Labor cost reporting
- Priority support
Premium Payroll & HR
Growing teams needing HR support, job costing, certified payroll
- Everything in Payroll + Compliance, plus:
- Advanced job costing + project tracking
- Certified payroll reports
- Onboarding support (offer letters, checklists)
- Offboarding/termination compliance
- Quarterly labor cost analysis + strategy session
- Union payroll reporting support
Final quote confirmed in writing before any work begins. No hidden fees.
Why Run Payroll Through Your Accounting Firm
One system, no re-keying.
Payroll integrated directly with your bookkeeping and tax filings.
CPA oversight
Compliance reviewed by the same credentialed team that handles your taxes.
Cross-border aware
If you employ across the US–Canada border, our cross-border practice keeps both sides compliant.
Payroll FAQs
I only have one employee — me. Do I need this?
If you’re an S-Corp owner, yes: you’re required to run reasonable-compensation payroll. Basic tier covers it cleanly.
Can you take over mid-year from another provider?
Yes — we migrate your year-to-date payroll data so W-2s come out right.
Do you handle contractors too?
Yes — contractor payments and 1099-NEC filing are included from the Payroll + Compliance tier up (up to 5 contractors; more quoted simply).
Which platforms do you use?
We run payroll on modern cloud platforms (Gusto/QBO Payroll) and manage everything on your behalf — you don’t touch the software unless you want to.